Administrative Support Assistant – Foreign

Job Description:

We are seeking a highly skilled and adaptable Administrative Assistant to join our Financial Services team. The ideal candidate will have excellent communication skills, resourceful, problem solver, a strong customer service orientation, and a passion for working with clients from diverse cultural backgrounds.

Responsibilities

  • Providing administrative support to global clients
  • Handling client inquiries and requests from diverse cultural backgrounds
  • Preparing and organizing account documentation, reports, and presentations
  • Resolving client issues and concerns related to transactions in a timely and professional manner
  • Maintaining accurate records and filing systems
  • Some limited travel maybe required

Other administrative tasks as:

  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience in a fast-paced administrative or real estate environment.

Strong organizational and time management skills.

  • Excellent written and verbal communication skills in English, Malay, Mandarin, Cantonese, and Spanish.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Attention to detail and accuracy.
  • Flexibility to adapt to changing priorities and deadlines.


Benefits

  • Competitive salary
  • Comprehensive benefits package
  • Relocation assistance (Visa sponsorship)
  • Opportunities for professional growth and development


Please note his is a not a remote job.

If you are a motivated and results-oriented individual who is passionate about providing exceptional financia services to clients from diverse cultural backgrounds, we encourage you to apply.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

BEFORE YOU APPLY:
Important Instructions for Foreign Candidates

Thank you for your interest in joining CapitalPoint Financial. We are excited to attract talent from around the globe. To ensure a smooth and secure application process, please carefully review the following instructions before submitting your application for positions listed on our U.S. website.

Ensuring You Are Applying Through the Official Channel:

All legitimate career opportunities at CapitalPoint Financial are posted exclusively on our official U.S. company website. To ensure you’re accessing genuine listings and submitting your application through the correct channel, please visit the Careers section directly on our website.

While some third-party job platforms may advertise our roles, they will always redirect you to our official site to complete the application—unless our recruitment team has directly received your resume and cover letter.

  • Verify the Website Address: Always double-check the website address to ensure it is our legitimate site. Look for “https://” at the beginning of the URL and confirm the domain name is correctly spelled as https://capitalpointfinancial.com.

Official Communication Channels:

  • All official communication regarding your job application will originate from a @capitalpointfinancial.com email address.

  • Any email or communication you receive that does not have the @capitalpointfinancial.com domain is NOT from CapitalPoint Financial and should be treated with extreme caution.

Beware of the following:

  • Requests for Payment: CapitalPoint Financial will NEVER ask you for any form of payment to apply for a job, participate in the interview process, or secure employment.

  • Requests for Sensitive Personal Information Early On: Be cautious if you are asked for sensitive personal information like bank account details, credit card numbers, or your Social Security number early in the application process. We will only request necessary information at the appropriate stages, typically after a job offer has been extended and accepted.

  • Unsolicited Offers and Generic Communication: Be wary of unsolicited job offers using CapitalPoint Financial


Other Relevant Instructions:

  • Review Eligibility Requirements: Before applying, carefully review the specific eligibility requirements for the position you are interested in, including educational qualifications, work experience, and any necessary certifications.

  • Visa and Work Authorization: Understand that obtaining the necessary U.S. work visa and authorization is a separate process that typically requires sponsorship letter from an employer. While CapitalPoint Financial will provide visa sponsorship letters for certain positions, eligibility and the process are subject to U.S. immigration laws and regulations. Research the relevant U.S. visa categories and requirements that may apply to your situation.

  • Required Documents: Prepare the necessary documents, such as your resume or CV, cover letter, and any other documents specified in the job posting. Ensure your resume is tailored to the U.S. job market format.

  • Application Status: Due to the high volume of applications, we may not be able to respond to every applicant individually. If you are selected for an interview, you will be contacted through the official email channels mentioned above.

  • Timelines: The recruitment process can vary in length depending on the position and the volume of applications. Please be patient after submitting your application.

We look forward to reviewing your qualifications.

©2025 CapitalPoint Financial

Illinois: 450 Di Paolo Center Suite B, Glenview, IL 60025

Texas: 6015 Pine Forest Rd Houston TX 77057-1431


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